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Privacy Policy

Privacy Policy

This policy is effective from 15th May 2018 it sets out how Ocean Scuba Diving Club governs the privacy of its members and users of this website.

Ocean Scuba Diving Club is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website or our membership portal, then you can be assured that it will only be used in accordance with this privacy statement.

Ocean Scuba Diving Club may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes.

What We Collect

Through this website we collect only basic contact information (email addresses and telephone numbers) when responding to enquiries.

During our online membership registration process, we capture more detailed information on each member, including:

  • Name, address, telephone numbers
  • Emergency contact details and medical records
  • Parental Consent details
  • Diver related details, such as PADI number, no of logged dives, scuba diving experience
  • Volunteer qualifications 

Why Do We Need It?

Anyone doing any scuba or non scuba related activity is required to be a registered member.

We require this information in order to operate the club and provide the very best service to our members, including:

  • Effective communication about upcoming events and changes to scheduled activities, such as the cancellation of training
  • Contacting next of kin in the event of emergencies
  • Instructors being fully informed of medical conditions of members when training or away at events
  • Internal record keeping.
  • making certification applications to PADI

Security

We are committed to ensuring that your information is secure. In order to protect personal identifiable information, we host our membership database in a secure online portal, which is physically hosted in the UK.

We will never sell, distribute or lease your personal information to third parties unless we are required by law to do so.

Updating your information

We will send you a membership renewal request annually. We use the information you provide on this to update your details. You can also contact us anytime by email, phone or letter to update your details.

Cookies

Our website uses Cookies to help us understand our visitors and the content they are viewing so we can improve our website.  These are small text files placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. You can find out more by clicking here.

Links to Websites

Our website may contain links to other websites that might be relevant to you. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. 

Information Requests

Data Subject Access Requests (DSAR’s)

You may request details of personal information which we hold about you under the Data Protection Act 1998 and subsequent regulations (such as GDPR 2018). If you would like a copy of the information held on you please write to Ocean Scuba Diving Club via our contact details below and we will handle your request within the regulated timescales (maximum one month).

If you believe that any information we are holding on you is incorrect or incomplete, please email via our contact details below  us as soon as possible. We will promptly correct any information found to be incorrect.

Your Right to be Forgotten

If you believe that information is being held about yourself without legitimate grounds, then you have the right to request this data to be deleted. Please do so by emailing us via our contact details below.

Contact

All enquiries relating to data privacy should be made to secretary@oceanscuba.co.uk


We, Ocean Scuba, make use of the myClubhouse software supplied by Simmetrics Ltd to process personal data we include on our myClubhouse website in accordance with our privacy policy set out above. Simmetrics Ltd processes your personal data on our behalf and they can only do so in accordance with our written instructions. You can find the details of our data processor’s privacy policy here: http://www.myclubhouse.co.uk/ Home/PrivacyPolicy.